** The policies listed are subject to change for each event. All policies will be reflected on the signed contract with Artspace111. Please contact us with any questions!**
PPSSSTT...It’s more fun to talk policies and pricing in person, if you would like to book a tour of Artspace111, click here.
Policies
Vendors: You are welcome to choose any caterer on our excellent preferred vendors list, a fee is required for caterers outside the preferred vendors list.
Additional Costs: We require that you go through Artspace111 for all equipment/furniture rentals. We also require event insurance for all events. We recommend purchasing event insurance through The Event Helper.
Deposit: We require a $1000 deposit, 1/2 of the rental fee, and a signed contract to reserve your date. If there is no damage to the facility or violations of our contract, your full deposit will be refunded within 30 days of your event.
Feel free to contact us if you have any questions or if you would like to schedule a walk-through. Pricing is subject to change. Once Artspace111 receives a signed contract, no price increase will occur.
FAQs
Can I leave everything at the venue the day before? Can we pick everything up the next day?
No, we simply do not have the space to store items on site.
Can we have sparklers?
The City of Fort Worth’s ordinance prohibits fireworks.
Can we access the venue before our rental time?
Our gallery is open to the public Tuesday-Friday 11am-5pm & Saturday 11am-2pm. We appreciate you, your guests, and vendors waiting until the rental time to come in and set up.
When is the rental payment due?
Your final rental payment is due 30 days prior to your event.
What is required to book an event?
We require a $1,000 security deposit, half of the rental fee, and a signed contract to secure your date.
What is the parking situation at Artspace111?
We have free street parking! You may park on Hampton and E. 1st. We can also use the lot across the street, after hours and on weekends. There aren’t many businesses open during the weekends in our area, so parking has not been an issue.
Can we bring in our own vendors?
We have a semi open vendor policy. We work exclusively with May I Serve U for all rental items (tables, chairs, linens, etc) . We have a Preferred Vendors List. If you choose a caterer outside that list, there is a $200 fee. Other than that, you may bring in the vendor of your choice, as long as they are licensed and insured.
What is your maximum capacity?
We can accommodate up to 200 guests.
Is Artspace111 handicap accessible?
Yes, we have a ramp at the front of our building as well as in the garden.
Does Artspace111 provide the alcohol and bar service?
You may bring in your own alcohol, however, there must be a certified bartender serving.
Do you require insurance?
We require a copy of liability insurance for ALL vendors. We also require all renters to purchase event insurance and recommend them to purchase through The Event Helper.
Does Artspace111 have an indoor space available in case of inclement weather?
Yes, with the rental we include access to our outdoor gardens as well as our main gallery.
In case of cold/hot weather are there heaters/fans you provide?
We don’t provide heaters or fans but May I Serve U, the preferred vendor for rentals, does have heaters and fans available for rent.
Are there changing areas for the bride, groom, and/or wedding party?
Yes, we have two dressing rooms available.
Is a rehearsal included?
A rehearsal is not included in the package, however, if you would like to book a rehearsal you can. We have a fee of $200.
What’s the cancellation policy?
If the renter decides to cancel the event, a written statement must be submitted to events@artspace111.com
– If the event is canceled with a 12+ month notice: The client receives a full refund.
– If the event is canceled between 6 and 12 months previous to the event: The client is refunded only the $1,000 security deposit.
– If the event is canceled with less than a 6-month notice: No refund is offered.
What is included in the rental package?
Please see Packages HERE
When is my day-of-coordinator assigned to me?
You are assigned a day-of-coordinator around 4 months before your event. If your event is booked less than 6 months in advance, your coordinator is assigned immediately. If you have any questions regarding your event prior to that date please contact our Event Administrator, AnnaGrace (events@artspace111.com).
Do you have an inventory of décor (lighting, candle holders, vases, etc.) available?
Yes, we have A la Carte rental items.
What time can my vendors start setting up on the day of the wedding?
Vendors cannot set up until rental time begins.
Who cleans up?
You are responsible for taking with you whatever you bring in, our staff can help you pack it all up. Your catering company is responsible for bussing and all trash. We provide the trash cans, liners and we have a dumpster on site. May I Serve U will break down all rentals. If you need to hire additional staff, you may do so through Artspace111.
Are there different rates for peak and off-season dates?
Yes, our peak months are March-June + September-November.
Our off-season is December-February + July-August
At what time will my guests and vendors have to leave the facility?
All guests must be out by 12 am.
Is there a coat check? No, but we have a coat rack that can be used if needed.
Are pets allowed?
Yes! We love including your fur babies.
Are we allowed to have candles?
Yes, as long as all candles are in a votive or receptacle.
Can artwork be changed?
No, artwork can’t be changed. We rotate artwork every six weeks from a selection of artists we represent and always strive to have family-friendly and beautiful backdrops for all of our events. You can learn about the artists we represent here!
Is there a full-functioning kitchen in the building?
We do not have a full kitchen, due to the historical nature of our building and the artwork it houses we don’t allow any indoor cooking. We do have a catering prep space available.
Is there a catering room in the building?
We have a catering room and kitchenette area that provides space for caterers for prepping or storing extra items throughout the event.
Is there an ice machine in the building?
We don’t have an ice machine in the building but do have a deep freezer in which you may store ice.
Are we able to take engagement photos/bridal at Artspace?
Yes! When you book Artspace111, you may come and take engagement photos or bridals at no additional fee. We require that all sessions are scheduled during our work hours with our events team to assure there are no conflicts.